Staff Resources
Staff Forms & Resources
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The Department of Retirement Services (DRS) offers both live and on-demand retirement planning tools for your use. CLICK HERE for a list of available videos.
In addition to attending a seminar, please review this article When is the best time to retire? and/or watch this Late Career webinar video. When you retire from a school district, you are eligible for PEBB retiree health care. Sign up for a free HCA PEBB retiree health care webinar.
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- Clock Hour Application for Approval
- Completing Clock Hour Application for Approval Instructions
- STEM Clock Hour Addendum (if requesting STEM Clock Hours)
- VITA Form (good for 5 years and needs to be on file for each instructor)
Completing Clock Hour Application for Approval
Getting Started: Use the Clock Hour Aproval Form
Title of Offering/Class: Please limit to 40 characters
Date(s) of class offering: Include day/month/year (Courses must be approved ten (10) days PRIOR to the first class being offered).
Time (am/pm): Start and end time
Number of Continuing Clock Hours: How many clock hours are you offering? Lunch time does not count in the total hours, but breaks do. Clock hours may not be offered for routine staff meetings, business meetings to discuss operation policies/practices or social hours/meal time (WAC 181-85-030).
Course Objectives, i.e. intended outcomes (required): On a separate sheet list the course objectives, which must relate to one or more of the following contact standards (WAC 181-85-202); include a list of all that apply:- Opportunities for participants to collect and analyze evidence related to student learning;
- Professional certificate standards;
- School and district improvement efforts;
- Education frameworks and curriculum alignment;
- Research-based instructional strategies and assessment practices;
- Content of current or anticipated assignment;
- Advocacy for students and leaderships;
- Supervision, mentoring, or coaching; or
- Building a collaborative learning community
Agenda (an agenda is required): (WAC 181-85-200)
- Agenda must have dates and times of each presentation and content and outcomes clearly articulated The agenda must clearly show the amount of time spent in activities. If the session is more than 5 hours you must show a lunch break of at least 30 minutes.
- Agenda must include the names and a short description of qualification of each instructor. e.g. instructors relevant experience, academic background or current professional position that specifically qualifies them to conduct this course; i.e. expertise in a particular content area, field or occupation.
- Note: A VITA must be completed/on file at the District office for each presenter, it must be updated every 5 years.
STEM Clock hours: If you are requesting STEM clock hours, please complete the STEM Clock Hour ADDENDUM
VITA:
The VITA form, is good for 5 years and needs to be on file for each instructor.
More information from OSPI about requesting clock hours is available at THIS LINK.
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CLICK HERE for our Employee Incident Report (EIR)
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- ParentSquare training/Basics Page for Staff
- Having a ParentSquare issue? Contact Carrina Stanton through THIS LINK
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Summer 2026 Update
Skyward Link Change: Links for Skyward login were changed during the 2026 update. CLICK HERE for the new link to log in to the employee side of Skyward. The link available in the CSD 302 Bookmarks has been changed but if you personally bookmarked Skyward on any device, make sure you update your bookmarks to reflect this new link.
Skyward Mobile App – The Skyward Mobile App will need to be updated to version 3.0 for access now that the upgrade has been completed. For some users, the app will update automatically, some will want to update the app via the Google Play Store or Apple App Store or other applicable app store, some will need to delete the Skyward Mobile App then reinstall it for the update to be applied. Once the app is updated to version 3.0, the users will be able to access their district account.
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- CLICK HERE for the most current news on our Skyward SMS to Qmlativ migration
- CLICK HERE for Skyward Educator Access
- CLICK HERE for Skyward Student Management Tips & Tricks
- Having a Skyward issue? Contact Janis Dobyns through THIS LINK
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If someone asks to make a public request remember:
- Anyone can make a public records request to any staff member and in any format. You may suggest the records request form below but if they say no, you can receive the information verbally or in writing
- All Public Records request need to be immediately sent to Public Information Officer Carrina Stanton ext. 8229 or cstanton@chehalisschools.org
- Transcript requests should be forwarded to your registrar but if the request is for anything over and above, it goes to the PIO office
CLICK HERE for the Chehalis School District’s Public Record Request Form
- CLICK THIS LINK HERE for more information about Public Records Requests
- CLICK THIS LINK HERE for Guidelines for Schools Districts in Election Campaigns from the Public Disclosure Commission
- CLICK THIS LINK HERE for an informational sheet about First Amendment Auditors
- CLICK THIS LINK HERE for an Authorized Personnel Only sign
- CLICK THIS LINK HERE for an Authorized Personnel Only Past This Point sign
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Vaccination Information for Staff
- CLICK THIS LINK for a printable Staff Immunization History Form
In order to safeguard our school community from the spread of vaccine preventable diseases, it is strongly recommended that all staff review their immunization status. If necessary, please bring it up to date. These are the current guidelines for adults.
- Measles, Mumps and Rubella (MMR): Staff born prior to 1957, are considered to be immunized. Staff born after 1957 need 1 dose of MMR vaccine or laboratory evidence of immunity (titer). Per our local public health officer, a confirmed case of measles in one of our schools means: All staff who were born after 1957 and do not have proof of receiving 1 dose of MMR vaccine on or after their first birthday or laboratory evidence of immunity would be excluded for a minimum of 21 days or the duration of the outbreak. The local health department would be in charge of exclusions.
- Tetanus/Diphtheria/Pertussis: All adults need a series of 3 doses, usually given in childhood. A Tetanus/Diphtheria booster is given every 10 years. All adults should have 1 dose of Tdap, regardless of when the last Tetanus booster was given. This is the vaccine that protects you from whooping cough (Pertussis).
- Hepatitis B: This vaccine is provided for employees who are regularly exposed to blood and bodily fluids. It is a 3 dose vaccine series.
- Influenza vaccines are recommended annually.
- Pneumonia vaccines are recommended for adults over the age of 65 and those under the age of 65 with chronic health conditions. It is either a 1 or 2 dose vaccine series given 5 years apart depending on age at time of first pneumonia vaccine.
- Shingles vaccine is recommended for adults over the age of 60.
- Chickenpox vaccine is a 2 dose vaccine series. Individuals born before 1980 are considered immune.
Blood titers are available at your primary care provider’s office to confirm immunity; check with your insurance provider to see if they cover the cost. Vaccines are available from your healthcare provider or ANY pharmacy (even if you are not a patient). If you are unsure if you are adequately immunized, consult with your primary care provider.
Please obtain a copy of your vaccinations or proof of immunity. Proof of immunity may be documentation from your healthcare provider, a print out from the state immunization registry, or a copy of the vaccines you received. Nurse Health Services has the ability to look up your vaccination records in the state registry with your written permission, including name and date of birth. Information will be kept confidential. Proof of immunity or permission to look up your vaccination records may be turned into the nurse’s office at any building.
COVID-19
Our guidance for COVID-19 follows Washington Department of Health, Lewis County Health and Social Services and CDC recommendations. Common respiratory illnesses, such as Covid-19, flu, respiratory syncytial (RSV) and other respiratory illnesses will now follow these guidelines. Staff and students can return to work/activities once they have met BOTH of the following over a 24-hour period:
- Your symptoms are getting better overall, AND
- You have not had a fever (and are not using fever-reducing medication)
When you go back to your normal activities, take added precaution over the next 5 days, such as taking additional steps for cleaner air, hygiene, masks, physical distancing, and/or testing when you will be around other people indoors.
- Keep in mind that you may still be able to spread the virus that made you sick, even if you are feeling better. You are likely to be less contagious at this time, depending on factors like how long you were sick or how sick you were.
- If you develop a fever or you start to feel worse after you have gone back to normal activities, stay home and away from others again until, for at least 24 hours, both are true: your symptoms are improving overall, and you have not had a fever (and are not using fever-reducing medication). Then take added precaution for the next 5 days.
CLICK THIS LINK HERE for information from Washington Department of Health
CLICK THIS LINK HERE for information from the CDC
CLICK THIS LINK HERE for information from L&I
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- CLICK THIS LINK HERE for an informational sheet about use of Social Media & Electronic Media
- CLICK THIS LINK HERE for the Social Media Registration form for all Chehalis Schools related social media accounts
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