Skip to main content

Schools

Popular Links

Public Records Requests

Public Records Requests

Submit a Public Records Request

Pusuant to RCW 42.56 at THIS LINK, all public records maintained by the Chehalis School District are available for inspection.  Please use the following link to submit a Public Records Request:

Chehalis School District Public Records Request

Public Records Requests Frequently Asked Question

  • In Washington State, RCW 42.56 lays out how public records requests must be made and handled. The Secretary of State’s office offers a really great resource to help you craft a public records request that gets you the records you want at THIS LINK.

    Here are some things to remember when you are making a request for public records:

    • Our Public Records Index below is a list of many of our available records and links to any of those records that are available on our website. It would be helpful to look through the index before making a public records request to verify that the record you are looking for is not already publically available to you.
    • Your request must identify a kind of record you want us to search for (emails, files, video recordings). We cannot answer a question. We need you to identify a record that will answer your question.
    • It is helpful if you can be as descriptive as possible when making your request. Information such as time, date, location, names of those involved and description of the incident or issue can help us understand where to look for the most responsive records. If we ask you clarifying questions, it is to better understand what records we need to find for you.
    • If you want us to search for emails, our system requires search terms and a date range. For the quickest response, please include these in your original request.
    • If we have a record that fulfils your request and it is a public record, you will receive it. If only part of the document is public, we will redact it and you will receive what we can produce and an explanation of what kinds of information was redacted and why. 
    • If you are a parent in our district, only YOUR student’s record is open to you. We will not release the names, student record documents or identifying information of any student to anyone who is not their parent or legal guardian. If you request a video involving your student, understand that the identities of all students except your own will be redacted. We will do our best for the redaction to not interfere with your ability to view the incident but our protection of our students’ right to privacy under FERPA (you can read about FERPA at THIS LINK) comes first

  • You can request a copy of your W.F. West High School Transcript by following the link below:

    W.F. West High School Transcript Request

  • The process and laws the Chehalis School District follows when responding to a public records request are outlined in RCW 42.56.520 found at THIS LINK. In short, after the request reaches the Public Records Officer:

    Within five (5) business days of receiving your public records request, we will respond in one of the following ways:

    • Provide the records
    • Provide a reasonable estimate of the time necessary to respond to the request
    • Ask questions to clarify the request
    • Deny the request and cite why it was denied

    If the record requested contains information exempt from disclosure, the district will produce as much of the record as possible with the exempt portions redacted and include a written explanation of the redaction.

  • You can request a copy of your Chehalis Middle School Transcript by filling out the form found at THIS LINK.

  • You may make a public records request for any record held by the Chehalis School District and you are not required to tell us why you want the information. However, if what you are looking for is information to help you in historical or genealogical research such as old yearbooks, pictures or other historical documents held by the district, it is not necessary to make a formal public records request. Contact Public Information Officer Carrina Stanton at communications@chehalisschools.org or (360) 807-7200 ext. 8229 with the information you are looking for and we will be happy to help you in any way we can.

    Are you a Bearcat alumni and you’re hoping to contact others from your graduation year? Contact Becky Moon with the Bearcat Connect alumni network at bmoon@chehalisschools.org.

  • Retention Notification

    Pursuant to WAC 392-172A-05235 and the Office of the Secretary of State for Washington State, the Chehalis School District retains special education records, including IEPs, evaluations, and 504 plans, for six years from separation of services. If a student has not received special education or 504 services from Chehalis School District in more than six years, the records are no longer available. CLICK HERE to read more about Destruction of Special Education records.

    Special Education Records

    In accordance to WAC-392-172A-05235 and RCW 28A.155.090 and U.S.C. 1400, Chehalis School District is hereby notifying any student, or former student that has reached 18 years of age or legal guardian of said student, that they may review and/or receive the records by completing a request form found at THIS LINK.

  • Most records produced by the Chehalis School District are public records. There are, however, some documents as well as information in some documents that may be exempt from disclosure.

  • Employment verification requests can be made by calling the Chehalis School District office at (360) 807-7200.

Public Records Index

The list below includes some of the public records held by the Chehalis School District. If a record you are looking for is not available online, please submit a public records request to Public Information Officer Carrina Stanton at communications@chehalisschools.org. All public records will be provided in accordance with RCW 42.56 at THIS LINK.