COVID-19 Staff Resource Guide

This page contains need-to-know information about COVID-19 and serves as a staff handbook for the 2020-2021 school year.

**As the state or local guidelines change, this document will be updated.

Chehalis SD Face Covering/Mask Guidelines

  • All students, volunteers, or guests must wear cloth face coverings or acceptable alternatives at school when indoors. Schools will provide face coverings for staff and students if they do not have their own.
  • For staff, cloth facial coverings must be worn by every individual (except as described below) not working alone at the location unless their exposure dictates a higher level of protection under the Department of Labor & Industries safety and health rules and guidance.
  • Cloth face coverings should not be worn by:
    • Those with a disability that prevents them from comfortably wearing or removing a face covering.
    • Those with certain respiratory conditions or trouble breathing.
    • Those who are deaf or hard of hearing, and those who provide instruction to such people, and use facial and mouth movements as part of communication.
    • Those advised by a medical, legal, or behavioral health professional that wearing a face covering may pose a risk to that person.
  • In rare circumstances when a cloth face covering cannot be worn, students and staff may use a clear face covering or a face shield with a drape as an alternative to a cloth face covering.  If used, face shields should extend below the chin, to the ears, and have no gap at the forehead.
  • Students may remove cloth face coverings to eat and drink.
  • If students need a “mask break” take them outside or to a large well-ventilated area where there is sufficient space to ensure more than 6 feet of physical distance between people.
  • District Nurse recommends keeping these breaks to less than 15 minutes in duration
  • Even when cloth face coverings are worn, physical distancing measures must continue.
  • The Chehalis SD is providing surgical-style masks for staff use.

Additional Information from the CDC – Masks/CDC

This guidance clarifies and builds out the worksite safety guidance embedded in the June reopening guidance (Reopening Washington Schools 2020: District Planning Guide).

The key points are as follows:

  • The overall health risk for the typical K–12 in-person instructional setting is classified as low risk. There are other scenarios in the school setting where the risk level may be higher or lower.
  • In low-risk situations, staff may wear a cloth face covering.
  • In medium risk situations, L&I’s long-standing guidance allows for several different protection options, including a face shield with a cloth face mask, a surgical-style mask, a hobby dust mask, a KN95 mask, or a KN90 mask.
  • For high risk or extremely high-risk situations, an N95 respirator or equivalent should be used. If an employer cannot reasonably obtain an N95 or equivalent, they may use a face shield plus an FDA-approved surgical mask, procedural mask, or a KN95 mask until a respirator can be obtained.
  • N95 respirators or equivalent protection are only required in high risk or extremely high-risk situations.
  • For all risk levels, different face covering and respirator options are included in L&I’s, Which Mask for Which Task, document.

Please review the following resources to ensure the proper way to wear and doff personal protective equipment.

Videos

If special accommodation is needed for additional PPE,  fill out the accommodation form.

Staff will be provided with surgical style face masks.  If staff believe they may be in need of additional Personal Protective Equipment (PPE) please contact your Covid Building Supervisor. 

You may also fill out Accommodations Request Form for additional PPE.

Attestations

Health screening with attestation is required daily before or at building entry for all students, staff, and visitors.  It is required to be a parent attestation for students in grades K-5. Students in grades 6-12 are allowed to make their own attestations.  Staff, parents, guardians, and students (grades 6-12) must review the screening questions and stay home if the answer is yes.

    • Shortness of breath or difficulty breathing
    • Fever (100.4°F or greater) or chills
    • New uncontrolled cough that causes difficulty breathing (for individuals with chronic allergic/asthmatic cough, a change in their cough from baseline)
    • Recent loss of taste or smell
    • Congestion or runny nose
    • Sore throat
    • Muscle or body aches
    • New onset of severe headache, especially with a fever
    • Unusual fatigue
    • Nausea or vomiting
    • Diarrhea
  • Do you have any of the following symptoms that are not caused by another condition? (On the first day after a break or for a new student, please ask about the past three days, 72 hours)

  • Have you been in close contact with anyone with confirmed COVID-19?

  • Have you had a positive COVID-19 test for active viruses in the past ten days?

  • Within the past 14 days, has a public health or medical professional told you to self-monitor, self-isolate, or self-quarantine because of concerns about COVID19 infection?

Reference Links:

*Attestation information is gathered both digitally and in paper format.

Chehalis SD COVID-19 Leave Guidelines

If a staff member is sent home to quarantine when exposed at school:

*The HR department must be notified immediately

  • CEA members – If not sick, work from home = no leave used
  • Teamsters – If not sick and have (supervisor-approved) work that can be done from home (secretaries, specialists only, other SpEd staff individually identified) = no leave used – Other Teamsters – no work from home – see list below
  • PSE (Food Service, Custodial, Maintenance, Grounds) and PSE (Transportation) – no work from home – see list below
  • District Office staff – If they are not sick and have (supervisor-approved) work that can be done from home = no leave used

The following federal emergency leaves must be coordinated through the HR Department (expire December 31, 2020):

EPSLA (Emergency Paid Sick Leave Act)

  • Each employee has 10 days (2 weeks) of emergency paid sick leave if they are experiencing symptoms of COVID19 AND seeking diagnosis from their healthcare provider. Written verification from healthcare provider required. (full rate of pay)
  • Each employee has 10 days (2 weeks) of emergency paid sick leave if they are caring for an individual subject to quarantine. Employee attestation required. (2/3 of rate of pay)
  • Each employee has 10 days (2 weeks) of emergency paid sick leave to care for children whose schools or daycares are closed and cannot find adequate childcare. Employee attestation required. (2/3 of rate of pay)

EFMLA (Expanded Family Medical Leave Act)

12 weeks – first two weeks are unpaid (unless combined with EPSLA or accrued leave is used).  Can only be used to care for children whose schools or daycares are closed and cannot find adequate childcare. Employee attestation required. (2/3 of rate of pay)

These are federal leaves and cannot be supplemented with accrued leave. However, accrued leave may be used for the first two unpaid weeks of EFMLA.

If an employee exhausts the 10 days of EPSLA, yet becomes sick related to COVID, or needs to quarantine (and no work from home) available, a request for (non-emergency) FMLA needs to be made. See FMLA below.

Note: Only 12 weeks of leave are available using EFMLA or FMLA – leaves don’t stack. For example: if three weeks of EFMLA is used to care for children during school closure due to COVID, but FMLA is needed later in the year, the balance remaining for use is 9 weeks.

FMLA (Family Medical Leave Act)

12 weeks – taken with accrued leave or leave without pay.

FMLA paperwork (accessed through the HR Department) and completed by employee’s healthcare provider is required.

If leave without pay is used, employees can apply for Paid Family Medical Leave (PFML) through Employment Services Department. Employee attestation required.

Chehalis SD Guidelines

Six feet of physical distance will be observed in all classrooms and buildings.   Students and staff will use caution while walking through the hallways to reduce the amount of time that they come within six feet of each other. 

*Lewis County Health department defines exposure as being “closer than six feet for more than 15 minutes in one day (cumulative) minutes per day.”

Substitutes

If a need for a substitute teacher is in question, staff should contact their building administrator.

Teachers should call the sub line to secure a substitute. They can also contact the building secretary for assistance.

Classified staff should notify the school of their absence. The school district department or program will determine whether a sub will be called.

  • The secretary in charge of absences has a list of specially trained substitutes.
  • A substitute is necessary when a teacher is unable to be at the school due to personal illness or quarantine.
  • If a substitute is secured and the regular classroom teacher is still able to provide real-time instruction from home, this will not count against the teacher’s leave.

Attendance/Skyward

We are providing grace, flexibility, and understanding at this time for our families and students regarding attendance.

We are following the OSPI guidelines: Click Here.

  • Hand hygiene before and after use of the classroom library is required.

  • Books will remain in the classroom. 

(Book quarantining is not required if books stay in the classroom)

For an overview of the return to school scenarios, click here.

Students and/or staff will clean student shared workspaces after each use.  Cleaning supplies will be provided. Contact your Covid-19 building supervisor (Principal) for specific procedures.

Cleaning removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.

Disinfecting kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.

Sanitizing lowers the number of germs on surfaces or objects to a safe level, as judged by public health standards or requirements. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection.

For a comprehensive guide, please consult the cleaning and disinfecting procedures section of the K-12 Schools – Fall 2020-2021 Guidance document, or visit the CDC’s website.

District and admin staff will be trained by the Infection Prevention and Antimicrobial Consultants (IPAC) on proper classroom setup.

(Additional information will be posted when available)

The District will provide adequate supplies for staff handwashing. 

Please review the following video to learn more about proper handwashing: Wash Your Hands to Stay Healthy During COVID-19.

 

Frequently Asked Questions

Why are only ten people allowed at a Board Meeting, but I have more in my classroom?

  • Open Public Meetings Act (OPMA) sets the requirements for public attendance at school board meetings a maximum of ten. The governor’s proclamation has allowed schools to expand their capacity to meet the needs of students and staff, as long as safety protocols are in place.
  • Click here to view the Open Public Meetings Act and Public Records Act Proclamations.

Why are temperatures only taken once per day?

What is the process of determining action to take when not feeling well?

  • Please review the Lewis County Schools COVID-19 Exposure Control Plan for Staff and Students. This flow chart will help determine what actions to take when not feeling well. Please refer to the leave section above, and contact the Director of Human Resources with any questions regarding leave.

The use of federal emergency COVID leaves requires documentation. For more information contact the District HR department.

Where can I get tested for COVID-19?

Download the Building Guidelines Poster